Privacy Policy

Last updated: 15 January 2026

Data Controller Information

occupitekt AG (the "Company", "we", "us", or "our") is the data controller responsible for your personal data. We are committed to protecting your privacy and ensuring transparency about how we handle your personal information.

Company Details:
occupitekt AG
Hernalser Hauptstraße 162
1043 Vienna, Austria
Registration Number: FN142536a
VAT Number: ATU14965876

Data We Collect

We collect and process various types of personal data when you interact with our services. The data we collect includes information you provide directly to us through our contact forms, email communications, and phone consultations. This may include your name, email address, phone number, company name, job title, and any details about your workflow visibility requirements or business needs.

We also automatically collect certain technical information when you visit our website, including your IP address, browser type, device information, pages visited, time spent on pages, and referring website. This data collection helps us understand how our website is used and improve our services.

How We Use Your Information

We use the personal data we collect for several legitimate business purposes. Primarily, we use your information to respond to your inquiries about our workflow visibility platform services, provide consultation and support, and maintain ongoing communication about your projects. We also use your data to improve our website functionality, analyse usage patterns, and enhance our service offerings.

Additionally, we may use your information to send you relevant updates about our services, industry insights, or important changes to our policies, but only where we have a lawful basis to do so. We never use your personal data for purposes beyond what is necessary for our business relationship or what you have explicitly consented to.

Legal Basis for Processing

Under the General Data Protection Regulation (GDPR), we process your personal data based on the following legal grounds:

• Consent: When you provide explicit consent for specific processing activities, such as marketing communications or cookie usage
• Contract Performance: When processing is necessary to fulfil our contractual obligations or take steps at your request prior to entering into a contract
• Legitimate Interests: When we have a legitimate business interest in processing your data, such as improving our services or maintaining security
• Legal Compliance: When we are required to process data to comply with legal obligations

Cookies and Tracking Technologies

We may use cookies and tracking technologies for analytics, advertising, and remarketing purposes, including Google Ads. These technologies help us measure campaign effectiveness, deliver relevant advertisements, and improve our services. You can manage your cookie preferences at any time through our cookie consent banner.

For detailed information about the specific cookies we use, their purposes, and how to control them, please refer to our Cookie Policy.

Data Sharing and Third Parties

We do not sell, trade, or rent your personal data to third parties. We may share your information only in the following circumstances:

• With service providers who assist us in operating our website and conducting our business, under strict confidentiality agreements
• When required by law, court order, or government regulation
• To protect our rights, property, or safety, or that of our clients or others
• In connection with a business transaction such as a merger or acquisition, subject to the same privacy protections

International Data Transfers

As we operate primarily within Austria and the European Union, your personal data is generally processed within the EU/EEA region. If we need to transfer your data outside the EU/EEA, we will ensure appropriate safeguards are in place, such as adequacy decisions or standard contractual clauses approved by the European Commission.

Data Retention

We retain your personal data only for as long as necessary to fulfil the purposes for which it was collected and to comply with our legal obligations. Generally, we retain contact information and communication records for up to seven years after our last interaction, unless you request earlier deletion. Technical data such as website analytics is typically retained for up to 26 months.

We regularly review our data retention practices and securely delete information that is no longer needed for legitimate business purposes.

Your Rights

Under GDPR and Austrian data protection law, you have several rights regarding your personal data:

• Right of Access: You can request information about the personal data we hold about you
• Right of Rectification: You can ask us to correct inaccurate or incomplete personal data
• Right of Erasure: You can request deletion of your personal data in certain circumstances
• Right of Restriction: You can ask us to limit the processing of your personal data
• Right of Data Portability: You can request a copy of your data in a structured, machine-readable format
• Right of Objection: You can object to certain types of processing, including direct marketing
• Right to Withdraw Consent: Where processing is based on consent, you can withdraw it at any time

Data Security

We implement appropriate technical and organisational security measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction. These measures include encryption of data in transit, secure server environments, access controls, and regular security assessments.

However, no method of transmission over the internet or electronic storage is completely secure, and we cannot guarantee absolute security of your data.

Contact Information

If you have any questions about this Privacy Policy, wish to exercise your rights, or need to contact us regarding privacy matters, please reach out to us:

Privacy Contact:
Email: privacy@occupitekt.top
Phone: +43 19778534
Address: occupitekt AG, Hernalser Hauptstraße 162, 1043 Vienna, Austria

We are committed to responding to your privacy-related inquiries within one business day and resolving any concerns within 30 days as required by GDPR.

Supervisory Authority

You have the right to lodge a complaint with the Austrian Data Protection Authority (Datenschutzbehörde) if you believe we have not handled your personal data in accordance with applicable law:

Datenschutzbehörde
Barichgasse 40-42
1030 Vienna, Austria
Website: dsb.gv.at

Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or business operations. We will notify you of any material changes by posting the updated policy on our website and updating the "Last updated" date. We encourage you to review this policy periodically to stay informed about how we protect your privacy.

Children's Privacy

Our services are not directed to individuals under the age of 16, and we do not knowingly collect personal data from children. If we become aware that we have collected personal data from a child without appropriate parental consent, we will take steps to delete such information promptly.